Role & Responsibilities
1. Front Desk & Communication
- Greet and assist visitors, clients, and vendors, ensuring a welcoming reception experience
- Maintain visitor register and front desk records in line with compliance requirements
2. Administrative & Coordination Support
- Maintain organised physical and digital records; perform data entry, documentation, and tracker updates
- Coordinate with Finance, HR, IT, and other departments; follow up on approvals, pending tasks, and internal requests
- Support directors' office coordination as required
3. Office Operations & Facility Management
- Take care of accounts with respect to generating purchase orders, maintaining petty cash, coordinating with the finance team towards payable/receivable, etc.
- Oversee housekeeping, pantry upkeep, and general office maintenance
- Manage office supplies inventory and ensure timely replenishment
- Handle key management, access control records, and coordinate repairs and maintenance
- Track AMC and contract renewals; manage courier, post, and deliveries
- Handle outdoor errands including bank and vendor visits
4. Vendor & Compliance Coordination
- Coordinate and document vendor services including pest control, fire safety checks (quarterly), and water testing (bi-annual)
- Ensure timely completion of all compliance-related activities and maintain up-to-date records and certificates
- Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
- Prepare regular reports on expenses and office budgets
5. Employee Support & Welfare
- Manage employee meals and refreshments; collect and follow up on feedback for closure
- Coordinate festival decorations and office engagement activities
6. IT & Asset Management
- Coordinate with the IT team for basic support; maintain records of laptops and office assets
- Conduct quarterly laptop checks, gather user feedback, and ensure timely issue resolution
- Track stock inventory with regular updates, including during new joiner onboarding and employee exits
- Oversee upkeep and tracking of student books and materials
Skills & Requirements
- Good communication and interpersonal skills
- Basic knowledge of MS Office (Excel, Word)
- Professional, presentable, and responsible attitude
- Ability to handle pressure and multitask
Qualification & Experience
- Graduate in any discipline
- 1–2 years of relevant experience in front office / administration / coordination roles